Introducing Construction Fleet Maintenance Software to Your Fleet

Construction is among the most overwhelming industries because of its chaotic nature and numerous moving pieces. 

Introducing an industry-leading construction fleet maintenance software solution is a proven way to ensure everything goes smoothly day in and day out. 

Construction companies must focus on safety and making sure projects reach the deadline without harming the quality of the product. Among all the moving pieces in the construction industry, construction fleet maintenance is a time-consuming pain point. Construction fleet maintenance software is a solution for construction fleet maintenance needs and makes the process much more practical.

How to Ensure Compliance?

A major aspect of construction fleet maintenance is enforcing compliance with the DOT and FMCSA. Routine inspections and maintenance need to be conducted in order to comply. Certain aspects of the inspections and maintenance are also required to be in compliance. Keeping up with compliance regulations can be difficult and everyone must be on the same page. Construction fleet maintenance software is beneficial for ensuring communication between management and workers, meeting regulatory requirements, and holding workers accountable. 

How to Organize Inspection Reporting and Maintenance History?

Organizing inspection reports, such as DVIRs, and holding on to maintenance history is another painstaking task. Data must be accessible, organized for audits, and available for decision-making. Paperwork should be organized by document type and arranged in alphabetical order. Expired reports also need to be cleaned out so that paperwork that is no longer applicable will not contribute to clutter. Keeping all reports as paperwork can be time-consuming and is susceptible to being misplaced. The best way to organize paperwork is digitally.

How to Store Paperwork?

Digitizing paperwork makes inspection reporting, maintenance history, as well as construction fleet data easily accessible. Digitally storing paperwork eliminates the tedious task of organizing, auditing, and searching through various reports. Tracking paperwork consumes precious time that could otherwise be spent productively. Construct fleet maintenance software offers digital storage for DVIR reports, maintenance history, and other vehicle data. 

Maintenance Needs for a Construction Fleet

A construction fleet consists of various vehicles for various tasks. Each vehicle may need different maintenance according to the type of equipment. However, there are basic routine maintenance tasks that apply to the majority of vehicles.

Routine Maintenance

• Oil changes
• Filter changes
• Tire Rotations
• Tire Pressure
• Fluid levels
• Inspections
• Brake inspections

Preventative Maintenance

Preventative maintenance is more complex than routine maintenance. Mechanics examine vehicles to determine if a problem exists or if a problem is going to exist. Preventative maintenance prolongs vehicle lifespans, which optimizes assets. 

• Clean and restore parts before becoming a problem
• Replace degraded parts before becoming a problem
• Fix small problems before they become major problems
• Prolonged vehicle lifespan
• Increased productivity 
• Planned maintenance
• Increase uptime
• Prevents injury

Reactive Maintenance

Reactive maintenance differs from preventive maintenance because reactive maintenance is unplanned. Reactive maintenance can lead to surprise maintenance, serious diagnosis to the vehicle, and poses a safety risk. Reactive maintenance lacks organization and places the risk of compliance issues. Preventative maintenance is much more reliable than reactive maintenance. Construction fleets are more secure and successful by avoiding reactive maintenance that can lead to delays in day-to-day operations. 

• Unpredicted
• Poses more risk
• Increase downtime
• Maintenance after the problem occurs

How to Best Record Maintenance or Inspections

Recording maintenance and supplying the proper tools for inspection can be difficult. Construction fleet maintenance software automates work orders, tracks inventory, digital documents maintenance, and records inspections. Keeping digital records of maintenance and inspection documents is the best way to record keeping. Many of these documents are required to meet compliance requirements and may be needed for audits. Creating a digital system automatically stores data immediately after completion, assuring that the records are properly reported and filed. 

Is Software a Viable Option?

The construction fleet industry is only growing and will continue to be one of the leading industries. That leads to competition and, not to mention, companies can easily be shut down due to compliance issues. Software is a viable option to ensure that a construction company has its fleet maintained and an affordable way to make the construction fleet process easier. 

Factors When Considering Purchasing Construction Fleet Maintenance Software

There are several factors to consider when purchasing construction fleet maintenance software. First, the price of software compared to the value the software contributes to the organization. Secondly, the time saved with the software and if the cost of that time is more than the price of the software. Lastly, the value the software contributes to the organization. 

Price:

• Is the software affordable? 
• Will the software save money on other expenses?
• Does the software prevent fines and penalties?
• Is the software worth the value?

Time:

• How much time is saved with the product?
• How is time saved with the software?
• Is there an increase in productivity?

Value:

• How does the software add value?

What is the Most Convenient and Cost-Efficient Maintenance Software?

Whip Around is easy to use for, not just managers, but workers. Whip Around maintenance software takes care of fleet maintenance needs, secures compliance requirements, and digitized reports. The pricing is affordable and demonstrations are available for scheduling. Before committing, the basic plan is free for one vehicle and one driver. The basic plan is limited but is a means to test out the software. 

Fleet Maintenance Platform and What is Offered

Whip Around as a maintenance solution has several package choices. These packages can be a monthly subscription or an annual subscription. The commitment to the annual subscription is cheaper than the monthly subscription and worth the investment. However, the monthly package is an excellent option for companies testing the software service. 

Each package offered with Whip Around is different based on the company’s maintenance needs. The packages range from basic, standard, and pro. 

Basic:

• One user
• One Vehicle
• Driver & Manager iOS and Android Apps
• Defect Management
• DVIR Compliance
• Reminders & Notifications
• History & Document Storage

Standard:

• Unlimited drivers
• Unlimited vehicles
• Driver & Manager iOS and Android Apps
• Defect Management
• DVIR Compliance
• Reminders & Notifications
• History & Document Storage
• Customized Forms & Templates
• Driver & Vehicle Profiles
• Dashboards & Reporting
• Integrations
• Wallet (paid add-on)

Pro:

• Unlimited drivers
• Unlimited vehicles
• Driver & Manager iOS and Android Apps
• Defect Management
• DVIR Compliance
• Reminders & Notifications
• History & Document Storage
• Customized Forms & Templates
• Driver & Vehicle Profiles
• Dashboards & Reporting
• Integrations
• Wallet (paid add-on)
• Preventative Maintenance
• Work Order Management
• Parts & Inventory
• Cost / Time Tracking
• Service History

 

The moving parts that it takes for a construction company to prosper can be made simple with technology. One of the major factors is construction fleet maintenance and management. Construction fleet maintenance software makes those moving parts run efficiently.