To begin, the driver uses pen and paper to fill out their name, time, date, carrier name, and location. Once ready, they use their checklist to inspect each area of the vehicle. Paper-based reports provide the vehicle checklist in alphabetical order which can take the driver back and forth around the vehicle, which can be time consuming and inefficient.
To begin, the driver opens the eDVIR mobile app and selects the appropriate inspection form. The app provides a detailed checklist custom formatted in the order of one fluid walk-through around the vehicle so it is already optimized for the driver’s inspection.
When a driver conducts a paper-based DVIR and finds no faults, the DVIR is marked as complete and the document is then filed for up to 3 months. If there is a defect, they must notify a mechanic and he comes to review the DVIR, fix the defect and document what he did to fix it. The mechanic signs off with date and time on the same paper report and submits it to the carrier.
During the eDVIR process, the driver inspects the vehicle with the mobile app and can take photos, voice record faults, and digitally sign and submit the report on the app, which automatically creates a date and time stamp for the report.
The mechanic is alerted in real-time electronically about any faults found and noted on the report. Once the mechanic has repaired the vehicle he marks the previously found faults as completed on the app.
The next driver will review the DVIR and make sure the mechanic has fixed any noted faults. They will sign and date that same paper document and deliver it to the carrier where it will be kept on file for a minimum of 3 months.
DOT (Department of Transportation) can randomly conduct an audit on inspection reports based on the last 3 months of operations. DOT selects a vehicle from the fleet and the carrier is required to provide the DVIR. If the carrier can’t provide the report, they can be fined thousands of dollars.
During the eDVIR process, the second driver inspection is even easier. The next driver uses the same inspection report via the mobile app. They will make sure all faults have been updated and then signs off on the previous vehicle inspection report electronically. Just like before, all dates and time stamps are recorded automatically and the vehicle inspection report is saved in the cloud for the carrier, making it available upon demand for a DOT audit with a quick search in the dashboard.
We bet you didn’t know that by switching from a paper-based DVIR process to a eDVIR process that you can significantly improve your daily operations, saving you both time and money. Here are a few ways this can happen:
Save thousands with reduced downtime by keeping your vehicles on the road. Downtime can cost up to $1K / day.
Reduce the time it takes to complete a daily vehicle inspection report, by 80%. And increase the efficiency and accuracy at the same time!
Save time pulling reports. Preparing for a DOT audit can take up to 2 days traditionally where as you can just search for the report electronically in a few seconds within the web app dashboard.
Saving 80% of the time it used to take you and your fleet to conduct driver vehicle inspection reports seems like a no brainer! Let’s take a look at the additional advantages that you will find with eDVIR:
Eliminate the cost of paper-based booklets
Never lose a report again for when a DOT audit occurs
Eliminate the cost of pens and paper
Do inspection reports from the field anytime with Mobile App Access
Save reports to your online account with Virtual Unlimited Storage
Quickly pull reports when DOT (Department of Transportation) requests them (can take up to 2 days traditionally) with a few clicks vs sorting through paperwork
Reduce risk of DOT fees and stay compliant
Customizable inspection forms for more efficient inspections
24/7 customer support for any digital reporting issues
Paperless analytics and reporting
Manage and review inspections more easily
Stay on top of unplanned maintenance
Review common defects across fleets
Review common defects across vehicle type or brand
Find which drivers are and are not doing their DVIR
Review outstanding defects on vehicles
Make better vehicle buying decisions by reviewing total cost of defects across fleet and vehicles
See which tires are lasting longer, ie: Bridgestone vs Michelin
We’re sure you don’t need any further convincing that eDVIR is the way of the future, but just to seal the deal let’s show you how easy it is to get setup with eDVIR using the Whip Around app. Here are the setup steps:
Login to web app dashboard
Add your vehicles
Add your drivers
Setup and customize your inspection report
Login to mobile app
Start vehicle inspection reports (DVIR)