A DVIR form is a formal record that confirms that a commercial vehicle has been inspected before a driver takes it out on the road. While many have become accustomed to the paper-based DVIR form, it is an ineffective and inefficient format. Here is why sticking with the paper-based DVIR form could be costing you more than you realize.
This year's Commercial Vehicle Safety Alliance (CVSA) international roadcheck, the largest enforcement program for commercial motor vehicles, will take place June 4-6 and focus on steering and suspension systems alongside general maintenance. During the three day event, popularly dubbed the 'inspection blitz,' truck drivers can expect to undergo a thorough examination of their vehicle and engine. These inspections will take place at inspection sites, weigh stations and patrol locations along major highways and roadways across the United States and Canada.
As of May 17th, 2018, streamlined efficient fleet management is a requirement for federal level government fleets. That sounds like a job for Whip Around (WA). Streamlined reporting and compliance have already made the Whip Around app an industry leader in the private sector, bringing versatile DVIR capability to commercial fleets around the world. With WA, inspections can be carried out anytime, anywhere, and reports are available for decision makers on demand.
As the business owner that specializes in service delivery, your livelihood hinges on your ability to provide five-star service. Here are the key industries Whip Around serves and the specific ways that the platform enables businesses to thrive.
Waste collection and hauling truck technologies have revolutionized the tactics of fleet management in the 21st Century waste management industry. In the "green-minded" age of sustainability and public environmental sensitivity, the industry faces a high level of scrutiny. Thus, this raises the performance bar for waste disposal operators and fleet managers. According to a July 2018 report at Waste Today by industry expert and editor Adam Reding, the waste management sector has experienced a significant emphasis on accountability, efficiency, and preventative maintenance.
Dispatchers, customer service representatives, drivers, mechanics — as the fleet manager or owner of a passenger transport business, you have the challenging responsibility of juggling many different facets of a business to produce results. More than anything, it's pivotal that your drivers are accountable to keeping your business's vehicles — whether it's a limo, bus, van, or motor coach — clean, inspected, well-maintained, and DOT compliant.
When an enterprise is built on liberating difficult-to-access natural resources there is no getting around the fact that those precious resources must be taken where they are found. Operations managers in the oil, gas, and mining industries frequently face the unique challenges of remote site locations, extended supply chains, and the constant pressure of efficient productivity in a high-cost, high-risk business environment. Whip Around provides the digital tools to help oil, gas, and mining companies meet these challenges by combining the versatility of the cloud with the convenience of your workforce's smartphones.
Utility companies don't have the fleet management luxuries of 5 days per week operations or regularly scheduled periods of planned weekly downtime for fleet wide maintenance. In the power business failure is simply not an option. As the energy provider for homeowners, health institutions, and data centers, (to name just a few) utility crews work 24/7/365 to ensure that a reliable power supply is always available to those who depend upon it for their livelihoods, and in some cases, their very lives. Energy consumption is evenly divided at 1/3 each among the commercial, residential, and industrial sectors which comprise a massive diversified customer base unseen in many other industries.
Commercial passenger transportation services are constantly under pressure to provide excellent service to clients while effectively managing logistics, coordination, and safety. This is especially true with chauffeur and limousine companies, as their clients have higher expectations and demands.
In their efforts to meet these expectations and demands, drivers and managers may neglect comprehensively completing their Driver Vehicle Inspection Reports (DVIRs). This can lead to compliance issues, vehicle breakdowns, safety incidents, and degraded customer service. In an effort to help, let's discuss how digital inspections improve customer service for chauffeur and limousine companies.
Maintaining a fleet of motorcoaches is about more than just protecting the company's assets. It's essential to the safety and well-being of drivers and others on the road. The Federal Motor Carrier Safety Administration (FMCSA) sets strict standards for the way that carriers carry out and report the results of inspections. In the past, paper reports were required to be completed at the end of each day. These days, electronic driver vehicle inspection reports (DVIR) help motorcoach companies improve the safety of their fleets and to stay compliant with federal safety regulations and rules.
The FMCSA has set out clear regulation for DVIR - Driver Vehicle Inspection Reports. Fleets are now looking to electronic DVIR for efficiencies. Here are some questions and answers to help you ensure your fleet is compliant.
The regulations text of the section can be found on the eCFR website. To view the regulation, use the link below.
View regulations for Part 396
If you own or manage a fleet of commercial vehicles, you know that DOT Compliance is an integral part of your job. You also know that employing the best drivers is paramount to maintaining your reputation, ensuring standards, and delivering the best to your customers and clients. It's important to integrate Department of Transportation guidelines with your hiring and employment process, so that you're not only finding the most qualified drivers for the job—but also satisfying federal and state regulations.
Breaking down DOT and FMCSA (Federal Motor Carrier Safety Administration) regulations can be complex, which is why we've compiled some tips on driver training and qualification. From Hazmat training to drug and alcohol testing to complicated Endorsements for your CDL drivers, here's a quick breakdown:
We know that DOT compliance in the USA can be daunting. Though Federal regulations are in place to make sure fleet managers and drivers are operating safe vehicles on America's roadways, sifting through the information on the Federal Motor Carrier Safety Association (FMCSA) website can be a little confusing.
Here, we're hoping to help break down one of the crucial elements of the DOT Compliance: the DVIR, or Driver Vehicle Inspection Report. What is DVIR? What does it entail? What are the record-keeping requirements? Why is it important to stay compliant?:
How many times have you wished you could streamline the way in which you manage your fleet? With everything that goes into it, we know that the task brings more than its share of headaches and obligations. Take, for instance, the driver vehicle inspection reports (DVIR) your company needs to file before and after every single trip.
While the necessity of DVIR is unquestioned (we’ll get into that shortly), you might still find yourself craving an easier approach, one that eliminates much of the pain that goes into completing, filing and overseeing these reports. You might even dream of some way you can retain more of your organization’s precious resources. Well, may we humbly introduce you to the magic of eDVIR.
An electronic alternative to DVIR, eDVIR offers an opportunity to sharpen the accuracy of your report checklist, streamline your processes and save tons of time while doing so. In fact, this emerging tool is quickly gaining popularity throughout the industry, giving way to a long-overdue revolution of the outdated paper-based system.
While it is not our intention to directly pit paper-based DVIR against eDVIR (after all, the choice is ultimately yours), it is critical for the long-term success of your company that you stay abreast of all the latest trends that might offer a better way to boost productivity and outfox your competition. eDVIR could be just the solution you’re looking for, and since DVIR is an unavoidable challenge, you might as well find a simpler methodology for achieving that goal.
It’s a daily grind familiar to every fleet manager: get up early, fight traffic, get to the office, and begin fighting with your drivers about driver-vehicle inspection reports (DVIR). You hound them to do the inspections, to fully and accurately fill out the form, to tell you about any mechanical issues with your fleet, and to do more than just a cursory checkbox-based inspection.
You listen to whining about the hassle of inspections, the fact that they take up too much time, the frustration of endless paperwork. And then you add each day’s form to the avalanche of papers accumulating in your office, and hope for the best. You can simplify the DVIR process. And in so doing, you can get your time back and enjoy your job again.
“Let’s make this task as long, and drawn out as humanly possible,” said no one ever.
If you’re like most people, you’re always looking for ways to make your job a little easier. For those in the commercial driving industry, one thing that could help relieve some stress is to streamline daily vehicle inspections with eDVIR.
What exactly does that mean, though? Today, we’re breaking it down to help your drivers complete their daily inspections, and get them on the road faster!
It’s a scenario that every fleet manager faces sooner or later: the case of the missing DVIR report. Whether it’s because you need to check on a vehicle's maintenance history, or because of something more stressful, like a lawsuit or a DOT audit, it’s easy to tear your office, your mind, and maybe your team apart when you can’t find these legally mandated reports.
Don’t let missing paperwork turn your job into a nightmare. A switch to electronic DVIR reports (eDVIR) can save your sanity, and may even offer some additional protection to your company. Here are five reasons switching from traditional DVIRs can improve your life.
END THE MICROMANAGING: HOW EDVIRS MAKE YOU A BETTER MANAGER
Every fleet manager has been there. You’ve told a driver a thousand times that they need to complete today’s DVIR. Or that they need to stop just checking off boxes and actually perform a real inspection. Or that they need to remember to hand in their inspection form. Or... you get the point.
Management is an exercise in frustration when you’re stuck endlessly nagging your team. The truth is that no one likes driver-vehicle inspection reports. They’re time-consuming, tedious, and ceaselessly technical. It’s no wonder they’re often the source of so much misery.
But DVIRs aren’t just a hassle designed to make your job difficult. They’re a Federal Motor Carrier Safety Administration requirement. So when you don’t perform these inspections, or don’t perform them correctly, you’re breaking federal law. These forms protect everyone, including you. The benefits of completing these forms include:
Ensuring proper vehicle maintenance.
Protecting your drivers.
Tracking trends over time, so you can assess the quality of your vehicles and the mechanics who serve them.
Maintaining an accurate report of any vehicle problems, as well as what you did to fix those problems.
Providing documentation of vehicle issues and service history in case you are sued, audited, or face other legal or regulatory action.
So this is a serious and important managerial task -- far more than just busy work. Your drivers, however, may not see it that way. That leaves you in the middle, fighting with your drivers to comply with the law while secretly wishing you didn’t have to deal with it.
Digital DVIRs eliminate much of this hassle. The law requires you to inspect specific parts of the vehicle, but it does not require you to use a specific form. This means you can design your own intuitive forms that drivers understand and can easily use.
What’s more, the right form can encourage (or force) drivers to conduct thorough and potentially life-saving inspections -- not just rush through, check off some boxes, and hope for the best. So quit fighting with your team and embrace a new way of doing things that makes life better for everyone.
THE DEATH OF THE PILE OF PAPERWORK: CLEAN YOUR OFFICE WITH EDVIRS
A tidy office is more than just a convenience. Having a clean space in which to work can actually make your job easier -- yes, really. When you’re surrounded by chaos, it's easy to feel, well, chaotic. You may struggle with feeling overwhelmed, panicked, and unable to find anything.
So don’t spend the rest of your working life with a pile of papers as your roommate. You deserve a tidy place where you can meet with your team, display photos of your family, and maybe even manage to find that missing file you’ve been trying to locate since 1997.
You’re required to retain DVIR forms for at least three months. Yet commonsense dictates you should hang on to them much longer. Consider how a report might come in handy if:
You’re sued for an accident involving a driver.
You get involved with a lawsuit against a vehicle manufacturer for faulty parts.
You have to fire a driver, or discipline them for unsafe behavior or poor maintenance practices.
You need to review a driver’s inspection or driving history.
Government regulators show up with questions about a recent incident.
Do you really want to go digging through a pile of paper? No one does. You have better things to do with your time, and so does everyone else. A switch to eDVIR instantaneously eliminates the pile of paper in your office, removes the need for a storage space, and ends your never-ending battle with filing cabinets and paper storage systems.
eDVIRs allow you to store as many papers as you want, for as long as you want, with no additional hassle or worry. Search for the record you need. Amaze your boss with your ability to always get even the most esoteric information. And get your office back.
HOW EDVIRS CAN GIVE YOU BACK YOUR FREE TIME (YES, REALLY)
When was the last time you took a vacation? What about the last time u really enjoyed your vacation? If you’re like most fleet managers, the odds are good that you spend a lot of your vacation running things from a distance -- or panicking that they might fall apart without you.
Yet research consistently shows that human beings need time off to be happy. In fact, taking a vacation might even make you more productive, and help you make more money for your company. So no more excuses. You don’t have to be in the office to keep things running. You don’t even have to be in the same country.
With digital DVIR reports, you can see everything instantly uploaded. You’ll know exactly what happened while you were out, and have the capacity to manage any issues wherever you are. Perhaps more importantly, you’ll be able to build your own forms. Customizable forms mean you can create forms that work for the way you work -- and for the way your drivers think. So no more explaining things from your vacation. Walk your drivers through the inspection process with intuitive, intelligent forms and forget about staying in the office to deal with an avalanche of paperwork.
Whip Around allows you to access everything with an app in your phone. So no more time in front of a computer. No more being chained to your desk. You get your life back.
**Take a look at how using an eDVIR saves you 83% of the time it takes to conduct a vehicle inspection using traditional paper-based DVIRs!
READY FOR ANYTHING: WHEN LAWYERS, REGULATORS, AND OTHER UNFRIENDLY FACES COME KNOCKING
If your company is successful enough, eventually something will go wrong. The more drivers you have, the more customers you serve, the more money you make, the more opportunities there are for a problem. That problem might come in the form of:
A mechanical issue with one of your vehicles.
A complaint to a regulatory body about your work policies, the way you run your fleet, or the quality of your inspections.
An accident or other incident involving a driver.
Allegations of incorrect, forged, or missing DVIR reports.
A lawsuit due to an accident or other incident involving your fleet.
It’s easy to panic when this happens, but this is just a part of doing business. Here’s what you might not realize, though:
All those DVIR forms you’ve accumulated over the years can help you when something goes wrong. They may serve as evidence in court, or as a way to refresh your memory during depositions. They can dispute a false claim. They can prove to a regulatory body that you've kept up with your obligations to your drivers and to your fleet. They may even put a lawsuit to bed before it happens.
For them to accomplish this, however, they have to be readily available, clearly written, and completely accurate. This means your forms need to be stored somewhere, searchable, and well-organized.
That’s where eDVIR reports come in. When you switch to electronic storage, you don’t have to worry about hanging onto too much for too long. You can keep your reports literally forever. And that’s a compelling response to a regulator who accuses you of not keeping diligent records, or a lawyer who insists you didn’t properly inspect your vehicles. The daily annoyance of DVIRs just might become your saving grace.
FOCUSING ON WHAT REALLY MATTERS: SAFETY, QUALITY, AND EFFICIENCY
In the daily stress of running a fleet, it’s easy to forget about what you’re really doing. Yes, you’re serving customers and delivering products. You’re providing jobs. You’re managing a workforce. But you’re also charged with a much more important task: keeping your drivers safe, and protecting the well-being of the motorists they encounter.
Large fleets pose a very real public hazard. Trucking accidents are often fatal, and can give rise to costly lawsuits and massive insurance claims -- not to mention the tragic loss of human life. When accidents happen, your good reputation can take a nosedive.
Ultimately, the purpose of DVIR reports is to prevent this all from happening. Daily vehicle inspections tip you off to potential problems before those problems turn into full-fledged disasters. And by keeping track of everything electronically, you’re better equipped to track progress as vehicles move through the inspection and repair process. This greatly reduces the risk of a mechanical failure. Moreover, the right inspection can encourage drivers to notice other safety hazards, and create a culture of safety.
You know this already, but you may be overwhelmed by the massive pile of paper that DVIRs have historically meant. EDVIRs offer a massive change, the benefits of which you may see from day one. Those include:
Faster inspections, without sacrificing quality. With well-designed forms, drivers can move through the inspection process much more quickly, but without neglecting important components of the inspection.
A chance to effortlessly view inspection reports no matter where you are. So you can remain in touch with what’s happening with your fleet without giving up your day off.
The ability to track trends over time. When all you have is a pile of paperwork, you might not notice that a certain driver seems to have a lot of mechanical issues, or that a certain brand of truck keeps breaking down. These trends may reveal something about your drivers, their inspections, or the vehicles they operate.
The power to create inspection forms that are intuitively useful for your drivers.
A chance to search inspection reports for keywords should you ever have to respond to lawsuit discovery, track a problem with a driver, or otherwise need important documentation.
A faster approach to inspections. You no longer have to hound drivers.
Fewer missed deliveries. Vehicle problems mean late deliveries. With better inspection protocols, you’ll be less likely to miss deliveries and better prepared to make adjustments at the last minute.
Always knowing where a vehicle is in the repair pipeline, since you’ll be able to easily assign it to a mechanic and track its repair progress.
Your time is money. It’s valuable. You could spend it doing something other than hounding drivers and shuffling papers. Get back that time -- and the money it’s worth.
eDVIRs make your life better. They make your fleet easier to manage. They make unpleasant surprises easier to anticipate and less challenging to manage. With Whip Around, the transition is seamless and the process is easy. We work with you to help you go from chaotic clutter to easy inspections.
So what sets us apart?
Easy to build, beautiful customizable forms in minutes.
Access everything through our app.
Easy storage of all of your inspection reports.
Seamless monitoring of each vehicle.
Ability to assign vehicles to specific mechanics, and to track their progress through repairs.
Manage and view all report data.
Ready to get started? You can get set up in seconds with a demo from our team. Start your free account today, and get back your time!
Driver vehicle inspection reports (DVIR) are already an integral part of managing your fleet. So, when it comes to how best to coordinate this critical task, the question isn’t so much whether DVIR is worth the effort — it absolutely is — but how best to go about satisfying this requirement and maintaining the protection it affords you and your business.
Electronic DVIR gives you the chance to revolutionize your approach to filing detailed reports, even presenting you with the capability to conduct pre-trip inspections on your phone. It’s a whole new day for DVIR. So let’s delve into how this latest tool works and how it can facilitate your business.
A MODERN SOLUTION
In the old days, DVIR would present you with a record of your vehicle’s condition, one which could serve as evidence to both the vehicle’s condition if an accident should occur and which ensures that the likelihood of any such incident would be minimized. After all, vehicle collisions are among the most common causes of death.
Thankfully, eDVIR plays the same essential role in your fleet management, albeit with a streamlined methodology that emphasizes ease of use and accuracy above all else. Drivers still need to complete and submit forms before and after each trip, but electronic reports allow for a level of customization and access that just isn’t possible by traditional means.
What once proved to be a burden actually creates a smoother environment for all. While drivers will find these electronic forms so much more accessible, you’ll be able to shed the worry about when you’ll receive the latest inspection reports and how to proceed. eDVIR uses a cloud-based system, meaning you’ll be able to evaluate reports instantly and leap into action to address any outstanding concerns.
In general, this new system facilitates the your ability to keep your fleet running strong and eliminates the need for copious paperwork. Less work and a more streamlined process make less work for everyone involved and boost your fleet’s capacity to handle each project in a timely manner.
THE FULL ADVANTAGE
You’ve already assembled a winning team, but the way you do business very likely could use a tune-up. So let’s break down some of the key benefits that eDVIR offers. First, we’ve alluded to the time savings already, but seeing as time is one of the most limited resources you need, this aspect of eDVIR stands above all others.
Since you can build and customize your own forms, inspection reports can be completed in a fraction of the time they once were and, thanks to the mobile capability, they can be completed from anywhere at anytime via a smartphone or other mobile device. Simply log in to the system, complete the form and submit it, and it is automatically saved in the system and added to the unlimited storage of your archives.
This ability to have the latest information right at your fingertips makes it that much easier to schedule necessary maintenance and repairs, keeping you one step ahead of your competitors. Moreover, the simplified forms reduce the chance that human error will interfere with your operation. After all, you never know when you’ll need to submit your full reports for audit.
You’ll already have them ready in waiting in your digital storage space, but now you’ll be far more confident in how well they’ll reflect the activities of your fleet. Once you give eDVIR a try, we know you’ll see the difference instantly and probably wonder why you spent so long wasting time on its paper-based counterpart.
CHECKING IT TWICE
Though the system is vastly modernized, eDVIR still functions like the DVIR you’re used to. You’ll still need to run through a checklist of inspection points just like you’re filling out a paper form. You’ll simply be doing so from the convenience of your mobile device. Here are the most important elements you’ll need to review before starting a new trip:
Brakes: Your vehicle has many critical parts that must be working properly to ensure the safety of your drivers and others on the road. Needless to say, your brakes are among the most important. Of course, don’t forget your service and parking brakes.
Steering and horn: Your driver’s ability to accurately pilot the vehicle without incident depends on the soundness of the steering mechanism. But don’t forget to verify that your horn is working as it should. If something does go wrong, this is the best way to let others know.
Tires and wheels: When you’re on the road as much as your fleet is, your tires certainly take the bulk of the damage. If they don’t have sufficient tread on them, you could be heading for disaster. So be mindful of the condition of your tires and wheels before you hit the road, including whether your tires simply need a bit of air first.
Lights and reflectors: Like your tires, your lights reflect the natural wear and tear that occurs when you’re always on the road. Check that they are all working properly and all that reflectors are attached. You’d be surprised how often such a simple item can make a life-changing difference.
Windshield wipers and mirrors: Especially when you’re driving a large commercial vehicle, your mirrors are your greatest hope to orient yourself with the other cars on the road. Likewise, your windshield wipers defend against the changing conditions you may encounter and require frequent replacement.
Emergency kit: If you do find yourself in a dire situation, an emergency kit filled with maintenance repair items and other must-haves can really come in handy. You never know what might happen out there. So your best bet is to be ready for a crisis if one does occur.
A WORLD OF DIFFERENCE
We can’t imagine you’re still doubting how eDVIR can enhance your fleet management skills, but if you do need more information about how it compares to traditional DVIR, you might want to check out our handy infographic. The benefits of taking your inspection reports into the modern world are already apparent, and the technology is quickly on its way to becoming the standard-bearer throughout the industry.
Don’t let your competition get an edge on you, especially when eDVIR can maximize your productivity and efficiency in such a significant way. To get started for free, visit our website and sign up for a demo of Whip Around today.
No matter how long you’ve been managing your fleet, chances are good that you’ve become intimately familiar with — and perhaps even disillusioned by — the requirement that is the daily vehicle inspection report (DVIR).
This document serves as a record that a thorough inspection was conducted of the driver before and after each trip, ensuring its safety and effectiveness. Considered a precautionary safety measure, DVIR protects your fleet in the event that a vehicle collision or other incident were to occur, both by preventing physical harm and by presenting legal evidence of the vehicle’s condition.
Traditionally, paper-based DVIR have dominated the industry, but an exciting new development is shaking up the way drivers and fleet managers like yourself approach their business.
Thanks to the latest technology, you can now toss away your filing cabinet full of inspection reports and embrace the future. Growth only comes with innovation, and for the fleet management business, that innovation has come in the shape of electronic DVIR (or eDVIR, for short).
By simplifying and streamlining the processes involved in completing and filing an inspection report, this new tool takes the guesswork out of DVIR, allowing you to take your fleet into the modern era. Along the way, you’ll be able to take advantage of a host of benefits, which we’ll discuss in greater detail below.
WAY OF THE FUTURE
Federal law requires that every driver of a commercial vehicle files a daily inspection report of whatever vehicle they’re operating. This activity extends to completing a new report prior to each trip as well as finalizing the previous report with updates, especially if any action items had yet to be performed.
However, due to the consistent nature of DVIR, the perpetual need to file more and more paperwork has a tendency to jeopardize one’s schedule and slow down productivity, making it more difficult for your drivers to stay focused on the task at hand. With an entire fleet of drivers to manage, this complication is compounded exponentially.
In fact, you’re liable to be trapped in an unfortunate scenario in which you’re likely to be caught in an endless cycle of following up on inspection reports rather than turning your attention to more important matters. eDVIR eliminates that headache, with an easy-to-use system that prioritizes production above all else.
You’ll be relieved to know that this new system isn’t entirely dissimilar from its predecessor. Drivers still complete and submit new reports each day, following up on the previous one. What is drastically different is the manner in which this process is conducted.
Rather than filling out antiquated paper forms, drivers can log into a cloud-based user interface that is updated in real time and complete a fully customized inspection form. This fact alone remarkably trims away much of the time of shuffling through pages and pages of standard forms, since you’ll be able to structure your inspection forms based on your fleet’s specific needs and which fields take priority.
Rather than the cumbersome task of filling out paperwork, your fleet will be able to log in, complete a report and file it in minutes. No more lost or illegible inspection reports for you!
While its methods may seem completely foreign, the primary difference between eDVIR and paper-based DVIR is simplification. The former removes all the frustrating and challenging aspects of filing these required inspection reports and allows you to place your emphasis on keeping your operation moving smoothly.
With just the click of a button, you’ll be able to access all the submitted reports throughout your organization, and the quality of these reports — thanks to the streamlined forms — will be more readable, more complete and more accurate. After all, it’s a lot more difficult to overlook fields or slip into human error when dealing with a straightforward electronic interface.
Regardless of where your drivers are located, you’ll be connected through the data and able to communicate to ensure that everything is going precisely as planned.
EVERYTHING TO GAIN
We’ve already alluded to the fact that eDVIR cuts down on the amount of time it will take you to complete and submit inspection reports. However, the time-saving element of eDVIR, as they say, is only the tip of the iceberg.
So let’s delve into some of the other benefits that this digital alternative offers.
Easier management: Since eDVIR makes the entire process much smoother for drivers, you won’t have to waste your time reminding them to submit their inspection reports. Instead, they’ll be able to log in, complete and file them before you even have to worry about it in the first place, making your job (and your life) much less stressful.
More competitive: Your processes will have gotten a major facelift if you opt to upgrade to eDVIR, making your business far more able to outperform your competitors. With all the time you’re saving, you might even find the bandwidth to look for process improvements in places you didn’t even know you might find opportunities for growth.
Automatically saves: One of the key problems with paper-based forms is how easy it is to miss critical fields — leaving out essential information — or to misplace completed forms entirely. In either case, eDVIR sidesteps this possibility, automatically saving your progress as you fill out your fully customized form from anywhere you may be.
Detailed analytics: eDVIR also leans heavily into the analytic side of things. Consider it just another perk of a fully digital system. As data syncs between your driver’s mobile devices and the web-based dashboard, you’ll receive real-time results in the form of analytics, leaderboards and even alerts that can inform your business decisions.
Fully searchable: If you’ve ever tried to pull an old file, you know what a pain it is to find what you’re looking for, and that’s even if you have a thorough organizational system in place to give your filing some semblance of order. With eDVIR, you’ll be able to easily search the complete archives and find the report or data you need in no time at all.
Unlimited storage: Speaking of your archive, here’s something we know you’ll love. So many online companies nowadays make mountains of profit by ratcheting up costs on storage but not eDVIR. This system gives you unlimited storage right from the outset, making it easy to hold onto the full extent of your report history for future reference.
Customizable: As we’ve mentioned, your inspection forms are completely customizable. But this dedication to tailoring your experience to your specific needs doesn’t end there. Through and through, eDVIR puts an emphasis on customization. From the forms to the data reports, you’ll be amazed at how much you can adjust this system to your liking.
Rapid submission: Remember when you had to wait days or weeks to gain access to a driver’s inspection report? Actually, you may be facing that reality right now. Well, no longer. eDVIR gives drivers the opportunity to submit completed reports instantly, and you’ll be able to review, ask questions and take action within seconds.
Remain in compliance: The law required DVIR be a regular part of your business, but few ways to remain compliant with regulations are as effective as eDVIR. Given its speedy process and impressive breadth of capabilities, you’ll never again have to wonder to yourself if your business is truly keeping up with the latest legal requirements.
A DECISION TO MAKE
Most likely, your schedule as a fleet manager is already brimming with administrative tasks and other thankless duties. So DVIR may very well be the least of your concerns, but because of the critical role these reports play in the long-term safety and reputation of your business, they really do need to remain top of mind in at least some capacity. Your drivers are, of course, your greatest asset, and these reports maximize their safety (and that of those around them) on the road.
Moreover, they protect your business from facing any liability should something go wrong in the throes of a job. You have a responsibility to guard against injury and litigation alike, and DVIR is one of your most effective tools to prevent both from ever occurring on your watch. So, if DVIR truly must remain an integral part of your fleet management, then the only real question you have left is whether you’re willing to take the plunge and incorporate eDVIR into your operation.
Broadly speaking, there’s an argument to made on both sides of the technology debate. The ways in which the internet, digital products and the like have affected our culture and society are undoubtedly far-reaching and not without consequence.
On the other hand, when it comes to DVIR, an all-digital solution will only benefit how much your team is able to accomplish in a specific period of time. Your productivity may be at stake, but your legal standing might be as well. Since one of the key purposes for DVIR is to remain in full compliance with the law, you need to ensure that your fleet is being as thorough and organized as possible.
Given the amount of vehicles in your fleet and the sheer volume of paperwork that results, your business doesn’t naturally lend itself to an intricate system designed to keep your reports intact. Instead, chaos is likely inevitable when you remain complacent with paper-based DVIR.
How even are you able to keep track of every inspection report that comes, let alone ensure its quality, if you’re overwhelmed with having to file physical copies of reports? Imagine the countless hours that your drivers take to complete paper forms and the questionable results these yield.
If you do, you’ll probably agree that it’s simply not worth the effort to try and wrangle together better output if you’re slavishly sticking to the same methodology that your business has been using for years. You need to find a new, better way of taking your operation to the next level and maximizing your fleet’s performance.
Again, these are all the elements you need to consider before you discount eDVIR as a luxury your fleet just doesn’t need right now. Most likely, it is precisely the tool necessary to keep your business steadily moving forward.
THE WHIP AROUND WAY
While eDVIR is quickly becoming the standard-bearer for your industry, we pride ourselves in the fact that our solution, Whip Around, is among the finest all-digital DVIR products on the market. In just minutes, you’ll be able to empower your team with the wide-ranging abilities we discussed above and take your fleet to new heights of productivity and efficiency.
Protecting your team and your business has never been so easy, and you might catch yourself wondering how you ever managed to go so long without such an asset in your arsenal. Bid farewell to that lengthy downtime it used to take to complete and submit inspection reports because a new day is here.
From your driver’s mobile device right into the cloud-based system, this seamless process connects you to your fleet and your fleet to their inspection reports like never before. The real-time aspect of it all provides you with the time needed to move on action items for a particular vehicle and more closely manage your fleet from any location anywhere.
All your drivers need is a mobile device, and they can complete and submit high-quality DVIR every single time. You might think that you’ve honed your fleet management tactics over the years, but we guarantee that you haven’t experienced just how easy it can be until you’ve tried eDVIR the Whip Around way.
A CLOSER LOOK
Of course, our goal in discussing not only the extensive benefits of using eDVIR but also the distinction that Whip Around’s services can bring to your business is to convince you that this new tool is worth upgrading your systems. Any time a drastic change like this is proposed, our natural reactions are often to step back and balk at the discomfort that accompanies having to second-guess our own mindsets.
But as the person in charge, it’s your duty to continually explore emerging ways to boost the effectiveness of your operation and the efficiency of your processes. Nowadays, that means taking your once-paper-bound approach to DVIR and transferring it into the electronic realm for the very first time.
Still undecided about making the switch? We completely understand. At Whip Around, our mission is to make fleets like yours be the very best that they can be. eDVIR is still coming into its own and spreading like wildfire across your industry.
So we know you may be looking to further solidify your opinion of the technology before jumping into it headfirst. Perhaps you’re a visual learner and need a more tangible way to visualize the differences between paper-based DVIR and its electronic counterpart.
If that’s the case, check out our extensive infographic that compares and contrasts the two, presenting you with perhaps our most compelling argument for why you should at least consider revolutionizing your inspection reports.
Feel free to reach out to us with any questions you may have or get started today to optimize your fleet!
For fleet managers like yourself, daily inspection reports are just another part of the reality of running your business. However, they don't have to be nearly the headache that they once were proven to be. In recent years, new tools have arisen to provide you with the option of setting aside your paper-based process in favor of something a bit more in keeping with today’s technologically driven landscape.
After all, daily vehicle inspection reports (DVIR) are already a required element of commercial vehicles and provide necessary protections for both your business and, by extension, your drivers. So, considering the indispensable nature of DVIR, why should you and your drivers be forced to deal with an archaic way of doing things if a better option already exists?
That’s the question your industry is currently facing, as the rise of an electronic-based alternative to traditional DVIR — coined eDVIR— has challenged the entire framework with which inspection reports are created, completed and submitted. As news spreads, the battle of paper-based DVIR versus eDVIR is undoubtedly going to rage on.
The only question that remains is which side of the debate you and your company will be on when all is said and done. Some veterans of your industry may balk at technology essentially stepping in to revolutionize such a critical part of your business, but others will see this as an opportunity to streamline part of your drivers’ routine. But before you settle on your own perspective, we’ll take you through both DVIR and its digital counterpart so that you can make an informed decision.
So, before we elaborate on the latest in DVIR, it’s time for a quick refresher. Over time, it’s possible that inspection reports have become second nature, but don’t let that lead to complacency. Remember that a daily record — conducted by each driver and of every vehicle — is a requirement of the Federal Motor Carrier Safety Administration.
So, while your employees may not want to take the time to keep updated with this process, it is quite literally mandatory by law. Until a report is ready, you cannot be certain that a vehicle is safe to hit the road, and that might open the door for culpability if an incident does occur out there. It’s simply not worth the risk to allow a driver to head out without having at least the safety net of a DVIR to provide the minimum amount of protection you need to have peace of mind about each trip.
At its most basic level, an inspection report should answer the fundamental questions raised about the condition of a vehicle. For example:
Do key parts like the windshield wipers and lights function properly?
Are the tires in decent shape and properly inflated?
Does the vehicle have any leaks, defects or other items that require attention before the trip begins?
The full list of concerns is quite exhaustive, but the point stands that the level of detail on a DVIR runs deep. It has to, in order to serve its purpose as both legal document and safety precaution.
Whenever a driver takes a vehicle out without one, he or she is — knowingly or not — putting the long-term reputation of your business on the line. Sure, it’s easy to write DVIR off as a mere formality and breeze through the steps without much care or regard for accuracy, especially when you’re burdened with having to fill out and submit paper copies of each day’s reports.
Then, as the fleet manager, it’s your job to try and make sense of it all. Of course, some drivers are going to waive their DVIR just so that they can keep up.
But vehicular collisions occur every day. If an incident does occur, it’s up to you to ensure that your company and its drivers have met at least the simplest requirements expected of them. That mean having an updated DVIR file, and such a prospect is far less headache-inducing if the records in question are of the digital variety, not the paper kind.
Before the technology to streamline this process was made readily available, it’s only natural that paper-based DVIR would reign supreme. In any case, we are in a new age. DVIR is clearly a key part of your business. So, if you must comply with regulations, there’s no reason why doing so has to be so convoluted. eDVIR may be the new kid on the block, but we’re willing to bet that you’ll hop aboard the digital train once you have a bit more information on hand.
At face value, the eDVIR process isn’t that much different than the traditional way of doing things. Drivers still complete and submit daily reports so that you can keep them on file. The inspection points themselves are largely the same, and the protections they provide have never been more pertinent to the long-term prospects of your business.
What does change — quite drastically, we might add — is how you complete and submit reports. With a fully digital system, drivers no longer need to deal with lengthy inspection forms. Instead, these can be customized to only include the fields you need or rearranged to suit your needs. Then, they are submitted instantaneously using a cloud-based interface, allowing managers like you access to inspection reports in real time.
We have already demonstrated that DVIR is a requirement of your business, and eDVIR at least makes it easy to open the lines of communication and stay in the know with your team.
Moreover, fully electronic inspection reports give you the chance to organize your DVIR records and streamline your processes on the back end. Piles of paperwork can become tiresome quickly, but eDVIR strips all of those concerns and streamlines this critical part of your business to the point that you won’t have to worry about a thing.
In the event that one of your drivers is involved in an accident or some other incident, electronic files will be far easier to access than the old paper forms.
After all, compliance is a real hot-button issue these days, and the last thing you want is for your DVIR files to be incomplete or out of date. eDVIR ensures that this doesn’t happen and that you’re prepared for any circumstances that may come your way.
You’ll even be able to run fully customized reports to uncover opportunities for growth or to identify trends within your business that can pinpoint ways to cut costs or otherwise boost productivity. Even without this added benefit, digital files should already minimize the amount of human errors present in eDVIR, leading to greater accuracy and a higher overall quality of work.
While it is only now starting to gain traction, eDVIR is fast becoming the standard-bearer in your industry. With so many administrative duties in your hands, we’re sure that you’ll be able to appreciate the beauty in the simplicity that is eDVIR. Cleaner inspection forms and real-time submissions alone are game-changers, long before you factor in the many ways in which eDVIR can serve your company better than traditional DVIR ever did.
Less hassle and more efficiency just for bringing your DVIR system into the modern age? That’s not a bad trade-off any way you look at it, but the real clincher for your company will likely be how eDVIR makes it so easy to satisfy regulation and maximize protections for all involved. This is a gift in and of itself, one which you would be wise to at least consider before retreating to the outdated system you know.
BENEFITS OF TECHNOLOGICAL UPGRADE
If you’re still on the fence about taking the leap into eDVIR, we’ve got you covered. Let’s briefly run through some of the most integral advantages of using this digital format instead of relying on paperwork.
Work faster: Because you can customize forms and automatically store and organize completed inspection reports, your drivers will able to log in, run through the inspection points they need to hit and get out without having to waste precious minutes fiddling with paperwork or risk losing the completed form before it’s ever turned in. The entire process is streamlined from top to bottom, and there’s no telling how much of a difference you’ll witness once you integrate eDVIR into your business. Time, as they say, is money. The resources you’ll save with this new process is easily among the best elements of it all.
Simplified reporting: Noticing a pattern here? eDVIR doesn’t only streamline — and thus expedite — the inspection process itself, but this same benefit extends to the reporting module as well. If your company is ever audited, you’ll need to be ready to present months’ worth of inspection reports. With digital copies, you’ll be able to access them at a moment’s notice. In fact, you can even customize specific reports based on your own parameters, saving you the time of having to sift through piles of paperwork just to (hopefully) identify what you’re looking for.
More open communication: Across the board, one of the most impactful ways in which technology has changed our world is in how we communicate. Case in point, with fully digital eDVIR, you can communicate with your drivers instantly. Any submitted inspection forms will be easily accessible, and the maintenance team can begin preparing to address any action items discovered during inspection. You can even submit photos through the system for further proof or clarification. Whereas you once had to wait until your driver returned to accept the report and finalize maintenance plans, you can now plan ahead and use your resources more strategically.
Fewer errors: Say goodbye to those days of having to decipher one of your driver’s handwriting or struggling to make sense of a completed inspection report. With eDVIR, it is so much easier to review a report and acknowledge next steps well before intervention is needed. In addition, the ability to customize forms keeps the reports lean and makes it far less likely that a driver will make a mistake. Human error is unavoidable to some degree, but now you can greatly reduce the chances of a major mistake slipping through the cracks. Such a mishap could damage your business and your reputation, if it goes unchecked. Don’t leave your company’s well-being to happenstance.
Incredible mobility: By now, we’ve acknowledged that eDVIR uses the cloud to upload and share information, but let’s emphasize it once more. This system, of course, works for either iOS or Android and on any mobile device, be it smartphone or tablet. Because your drivers travel all over the place, the need to access the system from anywhere is obviously much greater. Thankfully, eDVIR accommodates this, making it a breeze to log in no matter where you are.
FAREWELL TO PAPER
Simply, eDVIR provides a host of benefits that could very well help your business function more smoothly and present the possibility for even more improvements ahead for your business. Though the technology itself is still relatively new, many companies like yours have already seen much success with it, crediting eDVIR for increased productivity, greater accuracy in their records and more accountability on the part of their drivers.
The inspection reports themselves may be digital, but the effect of this new process on business operations is very tangible indeed. Is it any wonder then why eDVIR continues to be heralded as the future of inspection reports? No matter what metric one turns to for success, eDVIR appears poised to facilitate it.
That’s why Whip Around has invested heavily in our eDVIR product. Our easy-to-use system allows complete autonomy and customization of the inspection process. Regardless of how you want to configure your inspection form, Whip Around can make it happen, saving you countless man-hours and ensuring that your drivers stay focused on the job at hand.
Anywhere you are, you’ll be able to manage inspection reports with the touch of a button. Imagine the flexibility of being able to access these DVIR from your mobile device, not to mention the detailed analytics that accompany such digital files.
You’re just one click away from finding a better way to manage your fleet. For more information on how Whip Around can help you, get started FREE today!