Turn Reported Defects into Completed Repairs

Whip Around helps fleet managers and maintenance teams create digital work orders, assign repairs, and track progress for vehicles and equipment, all in one place.

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From inspection to action

Create Work Orders from Reported Defects

Turn inspection findings into digital work orders for in-house or external mechanics. Whip Around also flags outstanding faults on the same vehicle or piece of equipment so your team can add them to the work order and address related issues together.

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Stay ahead of scheduled service

Automatically Create Work Orders When Service Is Due

Preventive maintenance shouldn’t depend on someone remembering the next service date. Set a service schedule for each vehicle or piece of equipment, and Whip Around can automatically create a work order when maintenance is due. Your team can see upcoming work and keep routine service moving.

Clear ownership for every repair

Assign the Work. Keep Your Team Informed.

Assign mechanics, vendors, and external contacts to defects or work orders so everyone knows who is responsible. Track work order progress in one place, giving fleet managers and maintenance teams a shared view of the work that needs attention.

Know what the job needs

Bring Parts and Inventory into View

Give mechanics work orders with lists of required parts and visibility into current inventory levels. With repair details and parts information available together, your team can prepare for the job and spend less time chasing what they need to get started.

Close the loop in the app

Sign Off on Repairs Without the Paperwork

View assigned work orders and capture e-signatures directly in the Whip Around app. When the work is done, sign off and update stakeholders on the asset’s status so your team can coordinate the next step without waiting for paperwork to change hands.

Every repair adds to the picture

Keep a Detailed Maintenance History for Every Asset

Service histories update automatically, keeping vehicle and equipment maintenance records easy to access. Review past work alongside current repair needs to understand what has been done and give your team the context to plan what comes next.

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More control as your shop grows

Add Scheduling, Labor Tracking, Approvals, and Invoicing

For teams managing more complex shop operations, Shop Ops adds work order scheduling, labor tracking, approval workflows, and the ability to turn a work order into a quote or invoice in one click. Advanced AI-supported capabilities can read vendor invoices and receipts and add them to service histories, helping reduce manual entry.

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Keep Repairs Moving and Your Fleet Ready

Connect reported defects, assigned work, and maintenance records in one place. See how Whip Around helps your team manage work orders from the first issue to the final sign-off.

Fleet Work Order Software FAQs

What is Whip Around’s fleet work order software?

Fleet work order software helps teams create, assign, track, and document maintenance and repairs for vehicles and equipment. Whip Around connects work orders with inspection defects and service histories, giving fleet managers and mechanics a shared record of maintenance activity.

What should a fleet maintenance work order include?

A fleet maintenance work order should identify the asset, describe the issue or service needed, name the responsible mechanic or vendor, and list required parts. It should also record the status of the work, what was completed, and who signed off on the repair.

Can I create a work order from an inspection defect?

Yes. Whip Around lets you create electronic work orders from reported defects. It also identifies outstanding faults on the same asset so they can be added to the work order, helping your team coordinate related repairs.

Can I assign work orders to external mechanics or vendors?

Yes. Whip Around lets you assign vendors, mechanics, and external third-party contacts to a defect or work order. This helps your team coordinate maintenance whether repairs are handled internally or by an outside service provider.

Can mechanics sign off on work orders in the app?

Yes. Mechanics can use e-signatures in the Whip Around app to sign off on completed work. Stakeholders can then see the updated asset status, helping keep fleet and maintenance teams informed.

Does Whip Around keep a vehicle’s maintenance history?

Yes. Whip Around automatically updates service histories and keeps maintenance records accessible for vehicles and equipment. Teams can review previous work without compiling paper forms and work orders in a spreadsheet.

Are labor tracking, scheduling, and approvals included?

Work order scheduling, labor tracking, approval workflows, and quote and invoice creation are available through the Shop Ops add-on. Teams can also add AI-supported capabilities to read vendor invoices and receipts into service histories with less manual entry.