A mower down in the middle of peak season doesn’t just cost you a repair — it costs you a crew day and a client’s trust. Whip Around keeps every truck, trailer, zero-turn, and piece of equipment in your fleet inspected, tracked, and on a PM schedule, so breakdowns stop being surprises.
Keep crews on the road and equipment on the job when it matters most
Fix issues before they sideline your crew mid-job
Prevent costly failures before they sideline your season
When your crews are running routes across multiple yards, a missed inspection or untracked defect can sideline equipment at the worst possible time. Whip Around gives every driver a fast, guided mobile inspection (no paperwork to lose between facilities). Defects are flagged with AI-enabled photos, routed to your shop, and tracked to closure. When a DOT officer stops one of your trucks, your records are ready.
| ✕ The Old Way | ✓ With Whip Around |
|---|---|
| Separate paper logs for trucks, trailers, mowers, and equipment — different formats, all easy to lose | Custom inspection forms assigned by asset type — one platform for trucks, trailers, zero-turns, skid steers, and any other equipment |
| Inspection forms only in English — crews who aren't fluent skip steps or skip the form entirely | Forms available in English and Spanish — so every crew member can complete an inspection correctly, every time |
| Paper DVIRs skipped, lost between facilities, or pencil-whipped during busy periods | Mandatory, AI-enabled photo inspections with GPS timestamps — proof the driver actually walked the truck, not just signed a form |
| Defects called in by phone or discovered at end of shift — after the vehicle has already gone out | Instant defect alerts routed directly to mechanics and fleet managers the moment a driver flags an issue |
| PM schedules tracked on whiteboards or spreadsheets — easy to miss during peak season | Automated PM scheduling by mileage, engine hours, or calendar date — with work orders created automatically from flagged defects |
| Paperwork transferred manually between facilities — costing time and money every week | Central dashboard showing inspection status, defects, and maintenance history across every yard and facility in real time |
| Scrambling to pull records when a DOT officer stops one of your trucks roadside | Complete, searchable inspection and maintenance history exportable in seconds from any device |
Landscaping fleets aren’t just trucks. Mower trailers, zero-turns, skid steers, chippers, and attachments all need inspection and maintenance records — and most fleet software wasn’t built to handle them.
Whip Around’s beyond vehicles capability lets you build inspection forms and maintenance schedules for any physical asset, all in the same platform as your truck fleet.
Reactive maintenance is the enemy of a profitable landscaping season. Whip Around’s fleet maintenance software schedules PMs by mileage, engine hours, or calendar date, and converts flagged inspection defects into work orders automatically, so nothing waits in an inbox or gets missed between drivers.
Need a simple way to capture engine hours and automate PM schedules on your equipment? Whip Around has you covered.
Track engine hours directly in Whip Around and use them as PM triggers for any piece of equipment in your fleet, not just vehicles with odometers. Set a service interval for your zero-turns and chippers, and Whip Around will alert you when it’s time, automatically.
Paper checklists in landscaping get skipped, lost, or filled out wrong, especially when crews are moving fast at the start of a long day.
Whip Around’s fleet inspection software replaces paper with guided mobile checklists that are simple enough for any crew member to complete in minutes. Build different forms for different assets — trucks, trailers, mowers, chippers — and assign the right form to the right asset automatically. Every inspection captures mandatory photos with GPS timestamps, so you know the check actually happened.
Bilingual Support for Better Crew Adoption
Landscaping crews are often multilingual and an inspection form your crew can’t read is an inspection form that doesn’t get done. Whip Around supports forms in both English and Spanish, so every driver and crew member can complete inspections accurately, regardless of their primary language. Better adoption means better data, fewer missed defects, and fewer surprises mid-season.
For landscaping trucks subject to DVIR requirements, Whip Around keeps every inspection record, defect log, and maintenance history organized and searchable in seconds. Whether it’s a roadside stop or an internal audit, your records are ready without the scramble.
Don’t take it from us. See what landscaping companies around the globe are saying about Whip Around.
Experience how digital inspections, proactive maintenance, and real-time visibility across your fleet can help you run a tighter, more profitable operation this season.
Whip Around manages any physical asset, not just CDL vehicles. You can build custom inspection forms and maintenance schedules for mower trailers, zero-turn mowers, skid steers, chippers, dump trailers, and any other equipment in your landscaping operation — all tracked in the same platform alongside your trucks. Each asset gets its own inspection history, defect records, and maintenance log.
Yes. Whip Around is not limited to road vehicles, so you can add mowers and other equipment as assets and manage their inspections and maintenance alongside trucks, trailers, and the rest of your landscaping fleet. Service intervals can be set by engine hours, mileage, or calendar date.
Seasonal equipment can be marked in or out of service as needed, with status changes and notes logged for visibility. The asset stays in the platform, so when the season starts again you can return it to service and continue using the same inspection and maintenance history.
Yes. You can create different inspection forms for different asset types and assign the right form to the right asset. Belknap Landscape uses separate forms for light-duty trucks, heavy commercial trucks, and equipment — each driver sees only the form assigned to their vehicle.
Yes. Whip Around gives managers a central dashboard showing inspection status, defect reports, work orders, and maintenance history across every location and asset in real time. Belknap Landscape manages 85 assets across 4 facilities from a single Whip Around account, eliminating the cost and time of transferring paperwork between locations.
Yes. Whip Around assigns assets to specific drivers or teams, and defect records show which driver reported the issue along with photos and comments. This gives you a clear trail of who was operating or inspecting the equipment when the problem was logged.
Yes. Whip Around lets you log engine hours for any asset in your fleet and use those hours as the trigger for automated PM schedules. Set an interval — for example, a service reminder every 250 engine hours on your zero-turns — and Whip Around alerts you when the threshold is reached. This works for any equipment that doesn't have an odometer, making it the most practical way to manage PM on landscaping equipment.
Yes. Whip Around supports inspection forms in both English and Spanish, allowing landscaping companies to assign language-appropriate forms to drivers and crew members based on their preference. This improves form completion rates and data quality — a crew member who can read and understand every checklist item is far more likely to complete inspections accurately and consistently.
Whip Around digitizes the DVIR workflow required under FMCSA regulations — capturing pre-trip and post-trip inspections, defect documentation, and repair follow-up in one searchable record. When a vehicle is pulled over for a roadside inspection, your complete inspection history is accessible in seconds. Belknap Landscape had a driver stopped for a full DOT inspection; the state trooper commented on how straightforward the Whip Around records made the process.
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