Fleet Maintenance Software
Whip Around’s advanced fleet maintenance software makes it simple to take care of your equipment and vehicles, with Shop Ops and FleetAI add-ons available for teams that need deeper maintenance capabilities. Replace paper and spreadsheets with an easy-to-use vehicle fleet maintenance software platform that keeps your maintenance on track.
4.8/5 star rating across 4,500+ reviews
Timely information is the key to effective fleet maintenance. Our fleet preventive maintenance software helps you monitor all of your vehicles and equipment with ease.
Discover problems before they arise and avoid unexpected downtime while ensuring your equipment stays in tip-top shape.
Stay equipped to perform regular, timely service on your equipment with a no-hassle workflow and automated service schedules, with Shop Ops and FleetAI available as your maintenance operation becomes more sophisticated.
Move from reactive to proactive
Set up service schedules for each asset based on distance traveled, hours run, or time in service in a few clicks. You won’t have to worry about manually tracking when it’s time for service, we’ll notify you when service is due. Save time and money by preventing issues that can lead to costly repairs down the road as part of a complete fleet preventive maintenance program.
Full visibility into equipment defects
When a defect is found, it’s easy to create an electronic work order for in-house or external mechanics. Whip Around even lets you know if a vehicle or machine has outstanding faults that can be added to the work order. Users can also easily assign vendors, mechanics, and external third-party contacts to a Defect or Work Order.
Shops that need deeper control over day-to-day maintenance operations can add Shop Ops for labor tracking, work order scheduling, approval workflows, and more.
Never run out of what you need
Whip Around makes inventory management a breeze. Add parts to work orders and see their associated cost with repairs and service. When a part gets added to a work order, it’s instantly subtracted from your inventory. This vehicle fleet maintenance management software gives you total visibility into the parts you have in stock and alerts you when it’s time to re-order certain components.
Maintain a detailed history with ease
Keeping a detailed service history shouldn’t require documenting physical inspection forms and work orders in a spreadsheet. With Whip Around, service histories are updated automatically and easily accessible.
Our fleet maintenance system keeps your whole team on the same page, and additional AI-supported features can be added on to read and add vendor invoices and receipts straight into that history instead of requiring manual entry.
Know who did what
Corrected faults require a mechanic’s signature. Mechanics provide an e-signature right in the app, adding it to an asset’s profile. Instantly access an asset’s service history, including the name of the mechanic who performed the service.
Assign, print & scan unique codes
Create unique barcodes and QR codes to streamline inspections and manage your fleet’s inventory using the Whip Around platform and mobile app. This will help you save time, minimize errors and ensure accurate, up-to-date data.
Whip Around Maintenance keeps a record of the work. Advanced Maintenance helps you plan it, control its cost, and cut the manual busywork around it, delivered as two focused add-ons for shop operations and AI features, so you only add the depth your shop actually needs.
Add exactly the depth your shop needs, instead of paying for a bundle of features you’ll never use.
Most shops still track labor by memory and plan tomorrow’s work off a whiteboard and a guess about who’s free. Shop Ops brings labor tracking, scheduling, and billing directly into the platform you already use for work orders.
Mechanics clock in and out against a work order line item instead of logging hours by hand, with per-mechanic rates, optional hidden pay rates, and auto-clock-out for anyone who forgets.
Every work order gets real labor cost and time-vs-estimate reporting, plus utilization and time-to-repair by asset and technician.
Track status on a board, plan ahead with a true scheduled date (not just a due date), and drag and drop jobs to mechanics, vendors, or third parties, all in real time, with vendors notified automatically the moment they’re assigned.
Set approval rules by cost, asset, or team so a $5 oil change doesn’t wait in the same queue as a $5,000 engine job, with a full audit log of every approval, skip, and exception.
Create quotes and invoices directly from work order information, with asset details, labor, parts, and costs carried across automatically – making it easier to send work to external vendors or allocate costs between departments.
FleetAI applies AI and automation to the repetitive work behind fleet operations, from reviewing inspection evidence and triggering workflows to extracting information from documents. Your team spends less time on admin and more time acting on what matters.
AI reviews inspection photos against what was supposed to be inspected and surfaces potential issues for your team to review. Recommendations appear directly in inspection history, with one-click defect creation and bulk-ignore tools so teams can act quickly without digging through hundreds of alerts.
Create rules that automatically take action when specific fleet events occur. For example, when an inspection fails on a particular form, automatically mark the asset out of service and assign the defect with a full audit trail of every automation that fired. No limit on how many automations you set up.
Upload a vendor invoice, fuel receipt, or parts receipt and FleetAI extracts the relevant asset, line items, and costs, making it faster to create work orders and cost records without re-keying the information manually.
Don’t take it from us. See what leading brands across the globe are saying about Whip Around’s fleet maintenance software.
We started to see our maintenance costs come down, resulting in over 30% per month in savings after putting Whip Around into play.
There is no more transferring paperwork through four facilities - this literally saves us tens of thousands of dollars a year.
We’re getting pulled over less. The few times that they have pulled us over, we’re always passing with flying colors.
Whip Around has been great for us and so easy to use. We are in the middle of a DOT audit and Whip Around helps us track everything SO MUCH BETTER than before!
Experience our easy-to-adopt fleet maintenance solution for yourself.
Whip Around brings inspections, maintenance and compliance together in one platform for drivers, mechanics, safety managers and fleet managers. Whip Around helps fleets digitize inspections, manage maintenance and work orders, track parts and inventory and stay compliant with DOT and FMCSA requirements. By giving fleets a real-time, holistic view of vehicle and equipment health and defects, Whip Around helps reduce downtime, lower costs and keep vehicles and equipment safe and road-ready.
Fleets that want more depth can add Advanced Maintenance, with Shop Ops for shop floor operations and FleetAI for AI-driven automation.
Whip Around simplifies work order management by easily generating work orders from inspection findings or scheduled maintenance tasks in just a few clicks. Teams can assign tasks to mechanics, track progress in real time and close orders digitally, keeping your maintenance workflow organized and transparent.
The Shop Ops add-on builds on this with labor tracking, a scheduler, and cost-based approval rules.
Whip Around documents inspections, repairs and maintenance history digitally. You can generate reports and share them instantly with clients, regulators or auditors, demonstrating that your fleet meets industry safety standards and regulatory requirements.
Your business can track vehicle inspections, preventive maintenance schedules, repair history, work order status, parts usage, defect trends and safety incidents. Whip Around’s reporting tools allow you to analyze trends, identify recurring issues and optimize your maintenance program.
Maintenance handles preventative service schedules, work orders, and parts tracking after the work is done. Advanced Maintenance adds two add-ons (Shop Ops and FleetAI) that help you plan and control that work before and while it happens: labor tracking, scheduling, flexible approvals, quoting, and AI automation.
Shop Ops requires a Pro subscription, since it builds directly on Pro's work order and approval features. For FleetAI, Pro is not always required. It depends on which features you’re using: Intelligent Document Scanning for Work Orders requires access to Work Orders, which is part of Pro. AI Inspections Pro and Workflow Automation can also work with a Standard subscription. Intelligent Document Scanning for Wallet requires the customer to have the Wallet add-on.
Yes, both are add-ons that attach to your existing subscription rather than requiring an upgrade to a new tier, so you pay only for the depth you actually need.
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