Turn Fleet Work Orders into Quotes and Invoices

For fleet shops and maintenance teams, Whip Around’s Shop Ops brings fleet invoice management software into the work order process. Asset details, labor, parts, and costs carry over into quotes and invoices, so you enter the job once.

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Less manual data entry

Connect Maintenance Costs to Every Job

When job details live in one place and billing lives in another, your team has to rebuild the story of a repair. Shop Ops keeps quotes and invoices connected to work orders, so you can see the work behind the cost.

From work order to invoice

One Job. One Connected Record.

Track the work

Record the asset, labor, parts, and costs on a work order.

Build the quote

Use those details to prepare a quote without starting from a blank document.

Create the invoice

Carry the job information into an invoice when it’s time to bill or allocate the cost.

The work order retains the related labor, approval, and billing history for reporting.

Clear repair estimates

Fleet Quote Management Software Built on Work Orders

Pull asset information, labor, parts, and costs from the work order into a quote. Give the person reviewing the job a clearer picture of what the repair involves.

Fewer billing steps

Fleet Invoicing Software That Turns Work Orders into Invoices

Generate an invoice from work order information instead of copying line items into another tool. Keep the job details together when working with an external vendor or allocating costs between departments.

Labor, parts, and approvals

See the Details Behind Every Charge

Shop Ops tracks technician time against work order line items and keeps parts and costs with the job. Approval rules by cost, asset, or team create a record of who reviewed the work.

Explore Shop Ops >

Built for fleet shops

Give Every Team a Clear View of Maintenance Costs

Shop managers

can review job details before creating a quote or invoice.

Fleet managers

can see repair costs tied to an asset.

Operations and finance teams

can use the same record when allocating work across departments.

See Shop Ops in action

See Fleet Maintenance Quotes and Invoices in One Workflow

We’ll show you how work order details carry over into quotes and invoices, and how Shop Ops fits your maintenance process.

Frequently Asked Questions about Quotes & Invoices

Can I use work order details to create quotes and invoices?

Yes. With Shop Ops, you can use the asset, labor, parts, and cost details recorded on a work order to create a quote or invoice without entering the same information twice.

How does fleet vehicle maintenance invoicing software track labor?

With Shop Ops, mechanics can clock time against work order line items so labor time and cost remain with the job.

Can we use invoices for work between departments?

Yes. Quotes and invoices can help teams allocate maintenance costs between departments or coordinate work with external vendors.

Are quotes and invoices included in every plan?

Quotes and invoices are part of the Shop Ops add-on, which requires a Pro subscription. See Shop Ops details.

Is this a replacement for accounting software?

No. Shop Ops handles quotes and invoices tied to work orders, repair costs, and labor. It doesn't replace your accounting system. Book a demo to see how it fits your accounting process.