AI Fleet Maintenance Software
For fleet and maintenance teams managing inspections, defects, and vendor documents, Whip Around’s AI fleet automation reviews inspection photos for missed issues, automates workflows and out-of-service rules, and extracts asset, line item, and cost data from invoices and receipts, helping teams respond faster.
4.8/5 star rating across 4,500+ reviews
Why Add AI Fleet Maintenance Software
Turn driver-reported issues into actionable maintenance records, then connect repairs, documents, costs, and approvals in one AI vehicle maintenance workflow. AI automation reduces admin work while maintaining a clear audit trail and visibility into every expense. Need technician scheduling, labor, parts, and billing? Explore Shop Management.
What’s Included in FleetAI
As part of Whip Around’s AI fleet inspection software, AI Inspections Pro scans photos for visible damage, verifies DVIR compliance, cross-checks driver comments against photos, and lets managers create a defect from a flagged recommendation or dismiss multiple recommendations in bulk. This helps teams focus on meaningful exceptions instead of manually reviewing every image.
As fleet workflow automation software, FleetAI creates rules that respond automatically when specific fleet events occur. For example, a failed inspection can mark the asset out of service and assign the defect to the right person, with every automation logged in an audit trail.
Build as many as you need to standardize processes across assets, forms, teams, and locations.
Upload a vendor invoice, fuel receipt, parts receipt, or supporting work order document. AI document scanning for fleets identifies relevant details, including the asset, line items, and costs, so your team can create accurate maintenance and expense records without re-entering information manually.
Fleet workflow automation
Whip Around’s AI fleet automation analyzes inspection evidence, documents, and fleet events to help teams identify issues and complete repetitive administrative tasks.
With Whip Around, the process can work like this:
A driver completes an inspection and submits supporting photos.
AI reviews the photos and flags potential issues for verification.
Your team confirms the recommendation and creates a defect.
A workflow automatically assigns the defect or marks the asset out of service.
Related invoices and receipts are scanned to capture maintenance costs.
The complete activity history remains available for reporting and audits.
Don’t take it from us. See what leading brands across the globe are saying about Whip Around’s fleet maintenance software.
We started to see our maintenance costs come down, resulting in over 30% per month in savings after putting Whip Around into play.
There is no more transferring paperwork through four facilities - this literally saves us tens of thousands of dollars a year.
We’re getting pulled over less. The few times that they have pulled us over, we’re always passing with flying colors.
Whip Around has been great for us and so easy to use. We are in the middle of a DOT audit and Whip Around helps us track everything SO MUCH BETTER than before!
Connect Fleet and Shop Workflows
FleetAI helps teams identify issues and automate the next step. Shop Management extends that workflow inside the shop with tools for scheduling, technician labor, parts, billing, and repair execution.
Together, they help fleet and maintenance teams maintain a clearer path from the first inspection finding to the completed repair, without forcing every customer to purchase shop-specific capabilities they may not need.
See how Whip Around’s fleet intelligence can help your team catch potential issues earlier, automate routine follow-up, and keep maintenance moving.
AI fleet maintenance software uses fleet artificial intelligence to analyze fleet information and assist with tasks such as reviewing inspection photos, routing defects, enforcing safety workflows, and extracting data from maintenance documents.
As AI-powered fleet inspection software, FleetAI reviews inspection photos and flags potential issues for a person to verify. These recommendations appear in inspection history, where authorized users can create a defect or dismiss the recommendation.
Yes. Through automated defect routing, teams can configure an automation to mark an asset out of service when defined conditions are met.
Whip Around can scan documents such as vendor invoices, fuel receipts, parts receipts, and work-order documents to identify asset information, line items, and costs.
No. FleetAI supports fleet teams by surfacing potential issues and completing repetitive administrative steps. Your team remains responsible for reviewing recommendations and making maintenance and safety decisions.
FleetAI focuses on reviewing inspection evidence, automating fleet workflows, and extracting information from documents. Shop Management provides additional tools for managing work inside the shop, including scheduling, technician labor, parts, and billing.
For FleetAI, Pro is not always required. It depends on which features you’re using: Intelligent Document Scanning for Work Orders requires access to Work Orders, which is part of Pro. AI Inspections Pro and Workflow Automation can also work with a Standard subscription. Intelligent Document Scanning for Wallet requires the customer to have the Wallet add-on.
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