Shop Management Software
No more tracking labor by memory or planning with a whiteboard. Shop Ops tracks technician labor cost and time estimates, manages the work order board, calendar, and scheduler, routes approvals by cost or asset, and turns jobs into quotes and invoices.
4.8/5 star rating across 4,500+ reviews
Why Shop Ops
Whip Around Maintenance keeps a record of the work. As fleet shop maintenance software, Shop Ops helps you plan the work, control its cost, and cut the manual busywork around it, so your shop gets exactly the depth it needs instead of a bundle of features you’ll never use. If your team also wants AI-driven inspections and automation, FleetAI is available as a separate add-on.
What’s Included in Shop Ops
Mechanics clock in and out against a work order line item instead of logging hours by hand, with per-mechanic rates, optional hidden pay rates, and auto-clock-out for anyone who forgets. Every work order gets real labor cost and time-vs-estimate reporting, plus utilization and time-to-repair by asset and technician.
Track status on a board, plan ahead with a true scheduled date instead of just a due date, and drag-and-drop jobs to mechanics, vendors, or third parties in real time, with vendors notified automatically the moment they’re assigned.
Set approval rules by cost, asset, or team so a $5 oil change doesn’t wait in the same queue as a $5,000 engine job, with a full audit log of every approval, skip, and exception.
Create quotes and invoices directly from work order information, with asset details, labor, parts, and costs carried across automatically, making it easier to send work to external vendors or allocate costs between departments.
Workshop Operations
As fleet repair shop software, Shop Ops connects labor tracking, scheduling, and billing directly to the work orders you already create, so nothing gets tracked twice.
With Whip Around, the process can work like this:
A work order is created from an inspection finding, a scheduled maintenance task, or a manual request.
The job is scheduled and assigned to a mechanic, vendor, or third party from the board or calendar.
The mechanic clocks in and out against that work order line item to log labor time and cost.
Approval rules route the job automatically based on cost, asset, or team.
Once the work is done, a quote or invoice is generated directly from the work order’s labor, parts, and cost data.
The complete labor, approval, and billing history stays attached to the work order for reporting.
Don’t take it from us. See what leading brands across the globe are saying about Whip Around’s fleet maintenance software.
We started to see our maintenance costs come down, resulting in over 30% per month in savings after putting Whip Around into play.
There is no more transferring paperwork through four facilities - this literally saves us tens of thousands of dollars a year.
We’re getting pulled over less. The few times that they have pulled us over, we’re always passing with flying colors.
Whip Around has been great for us and so easy to use. We are in the middle of a DOT audit and Whip Around helps us track everything SO MUCH BETTER than before!
Connect Shop and Fleet Workflows
Shop Ops helps your team plan, track, and bill the work once it reaches the shop. FleetAI extends that workflow upstream with AI-reviewed inspections that flag issues and create defects automatically, so work orders start with verified evidence instead of a guess.
Together, they help fleet and maintenance teams maintain a clearer path from the first inspection finding to the completed repair, without forcing every customer to purchase capabilities they may not need.
See how shop management software for fleets can help your team track technician time, control approval costs, and bill faster, all from the work orders you already use.
Shop Ops is an Advanced Maintenance add-on that brings labor tracking, scheduling, flexible approval rules, and quotes and invoices directly into Whip Around's work order platform. It's built for shops that want to plan and control maintenance work, not just record it after the fact.
Fleets that want more depth can add Advanced Maintenance, with Shop Ops for shop floor operations and FleetAI for AI-driven automation.
Shop Ops builds on Whip Around's existing work order management with labor tracking, a true scheduler, and cost-based approval rules. Work orders can be generated from inspection findings or scheduled maintenance tasks, assigned to mechanics, vendors, or third parties, and tracked in real time on a status board.
Mechanics clock in and out against a work order line item instead of logging hours by hand, with per-mechanic rates, optional hidden pay rates, and auto-clock-out for anyone who forgets. Every work order then carries real labor cost and time-vs-estimate reporting, plus utilization and time-to-repair by asset and technician.
Yes. Shop Ops lets you set approval rules by cost, asset, or team, so a $5 oil change doesn't wait in the same queue as a $5,000 engine job, and every approval, skip, and exception is captured in a full audit log.
Yes. Shop Ops requires a Pro subscription because it builds directly on Pro's work order and approval features.
Yes. Shop Ops is an add-on that attaches to your existing subscription rather than requiring an upgrade to a new tier, so you pay only for the features you actually need.
Shop Ops and FleetAI solve different problems: shop floor operations and AI-driven automation. They're priced and sold separately so you can add the one you need, add the other later if you need it too, and never pay for a bundle of features you won't use.
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