Equipment maintenance can quickly become chaotic.
In an organization that juggles compliance, reporting, inspections, and maintenance, paperwork becomes cumbersome. Equipment maintenance software will eliminate management pain points by digitizing paperwork and gathering important information in one platform.
Benefits of Using Equipment Maintenance Software
Communication, safety and efficiency are key factors for any organization, but especially critical for a business that relies upon heavy equipment. Unlike many industries, companies with heavy equipment are highly regulated. Compliance, maintenance, reporting, and inspections are time-consuming and difficult to organize.
In addition to saving on costs, equipment maintenance software will increase communication among your team and foster a culture of safety. Better communication keeps vehicles swiftly and properly maintained.
Equipment maintenance software benefits:
- Increased efficiency
- Cost savings
- Improved safety
- Increased uptime
- Less downtime
- Better communication
- Longer equipment lifespan
Primary features of equipment maintenance software:
Equipment maintenance software commonly offers work order management, asset tracking, and preventative maintenance capabilities — all of which can address a variety of common pain points. Managers and drivers gain more visibility to data to make better decisions.
Equipment maintenance software notifies drivers of defects improving communication between mechanics and drivers significantly. The overall maintenance process runs much more smoothly with equipment maintenance software versus without it.
Selecting the Right Equipment Maintenance Software for Your Business
When purchasing software to be implemented throughout an organization, you must feel confident that the software is compatible with the company. Suitable software needs to be intuitive for workers (especially drivers) to learn and easily integrated with the company’s current system.
Cost is another major factor when selecting software. A high-performing equipment inspection and maintenance software should drive operational cost savings that more than make up for the cost of the platform itself.
Eliminating reliance on cumbersome paper records, minimizing asset downtime streamlining the management of parts and inventory are all benefits that lead directly to cost savings.
Implementing and Using Equipment Maintenance Software
Change within an organization can be very difficult — particularly integrating new technology systems. Many employees may rebel against change because it is human nature to stick to what they know. That being said, keeping up with the latest tech tools and trends is essential for competitiveness, especially in the construction and heavy equipment industry.
Implementing and using equipment maintenance software can begin with a few obstacles. However, resilient companies that adopt technology prosper. Over time even the most tech-averse drivers and team members will be grateful for the easy-to-use advanced software.
The first step to making the transition to using equipment maintenance software is training employees. The main reason why employees rebel against change is that they lack knowledge, making them uncomfortable with a new system. When employees are properly trained on the new software, they will be much more likely to embrace the transition.
Equipment maintenance software makes the entire inspection and maintenance process easier, not harder. Proper training, communication and support will make the investment more than worth the adjustment period.
Kimmins’ Contracting Corporation
In the industry of construction, compliance is critical. Unfortunately, meeting DOT and OSHA compliance regulations accumulates an abundance of paperwork.
Here’s a good example: Kimmins’ Contracting Corporation serves industrial and commercial construction clients, requiring them to manage a large fleet of equipment that has to be maintained to meet compliance requirements. Previously, Kimmins’ Contracting was attempting to keep track boxes of muddled documents in order to maintain compliance.
How Equipment Maintenance Software Solved a Paperwork Nightmare
Kimmins Contracting Corporation was confronting a disaster of paperwork. Their Operation Manager was in charge of 48 vehicles and 300 pieces heavy equipment. In the event of an audit, he know sifting through endless boxes of disorganized documents would be time-consuming and nearly impossible.
The solution to Kimmins’ Contracting Corporation was digitized paperwork. Kimmins’ Contracting invested in Whip Around to handle their maintenance, reporting, inspection, and compliance needs. Using Whip Around, Kimmins’ Contracting digitizes all of their documents, solving their paperwork nightmare.
Not only was the paperwork nightmare solved but vehicles were better maintained. Kimmins’ Contracting complained that downtime was “the biggest revenue killer.” Whip Around’s maintenance software increased uptime by keeping organized maintenance and inspection routines.
DOT Compliance
Kimmins’ Contracting has always made compliance and safety a top priority. When searching for software solutions for maintenance, Kimmins’ Contracting was not looking for compliance software because their old procedures were not broken. However, after investing in Whip Around, improved compliance became a boon for the company — saving them valuable money and time.
Learn more about optimizing your inspections and maintenance with Whip Around.
