The Best Asset Maintenance Software: A Comprehensive Guide

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The Best Asset Maintenance Software: A Comprehensive Guide

Every enterprising company wishes to optimize the utilization of its assets while reducing the cost of owning and using them. Wouldn’t you agree? If your assets aren’t working at peak performance, you may experience issues like downtime, outage, or damage to your equipment. The first step in optimizing your asset base is ensuring that they’re properly maintained. That means scheduling service on time, tracking asset location, enhancing preventive maintenance, ensuring usage compliance, etc. But let’s face it; these are task-demanding functions that you can’t execute manually with top-level efficiency and accuracy. That’s where asset maintenance software comes into play.

Asset maintenance software automates many of these processes so you can focus on other crucial aspects of business growth. This detailed blog looks at some of the best asset management software available today. We’ve selected these products based on their ease of use, functionality, and overall value for money. So let’s kick off by understanding what asset maintenance software is and what features characterize the best ones.

What Is Asset Maintenance Software?

As we’ve hinted above, asset maintenance software is a solution that automates the process of managing an organization’s assets. This includes functions like inventory control, work order processing, scheduling, and reporting. In addition, these tools make it easier to track and manage your assets from one centralized platform.

The software also allows organizations to automate repetitive tasks and streamline operations. For instance, an asset maintenance tool could be used to generate invoices automatically, update stock levels, and send alerts when an item needs repair. You can find out more about each product below.

A male truck driver using a tablet to report to the asset maintenance software while he stands in front of a row pf parked semi-trucks.

Best Asset Management Software Features

The best asset maintenance software automates various tasks related to managing and maintaining your business’ assets. These include:

  • Scheduling Service – The most common function of asset maintenance software is the scheduling service. This allows you to create schedules for different services, including preventative maintenance.
  • Work Order Processing – Another critical feature of asset maintenance software. These allow users to submit requests for repairs and maintenance. They can then assign the job to a technician who will handle it accordingly.
  • Asset Inventory Control – Most asset maintenance solutions offer inventory management capabilities. This then helps you keep track of items in storage and ensure that they are stored correctly.
  • Asset Tracking & Location – A good asset maintenance software should provide a comprehensive view of your entire asset base. This way, you can easily locate any missing items and quickly identify which ones need attention.
  • Reporting – Finally, asset maintenance software should have a robust reporting system that enables you to monitor your assets and get detailed reports on how well they’re performing.

Finding the Right Asset Maintenance Software for Your Business

Finding the right asset maintenance software for your business isn’t child’s play. Hundreds of vendors offer similar solutions, but not all are created equal. Fortunately, several factors can help you narrow down your search. For example, if you’re in the transport and distribution sector, your concern is how to select the best fleet maintenance software. Likewise, if you run a construction company, you might consider selecting building maintenance software. You get the idea, right?

To help ease your search, we’ve gathered the top asset maintenance software products available today. Our criteria for selecting these solutions was based on their functionality, user-friendliness, price point, and overall quality. In addition, we’ve included links to vendor websites where you can learn more about each product.

1. Whip Around

Whip Around is a state-of-the-art fleet maintenance software that helps fleet managers, mechanics, and drivers achieve top-level efficiency and performance by ensuring that vehicles remain in excellent condition always. The platform provides valuable features and capabilities, including fault management, real-time reporting, vehicle tracking, preventative maintenance, and more. It also offers an easy-to-use interface, allowing even novice users to manage fleets trouble-free.

Whip Around Pros

  • An easy-to-use interface
  • Mobile app integration for effortless access
  • Customizable dashboards for viewing important information at a glance
  • Real-time data collection 

Whip Around Cons

  • Doesn’t correct errors on reports

Verdict: Overall, Whip Around is a top-class fleet maintenance software that anyone can use trouble-free, making it an excellent choice for small and established businesses. Plus, you can schedule a demo to have a feel of the tool before making a purchase decision. 

 2. InvGate Assets

As digitalization and tech advancements continue transforming the global economy, many businesses embrace IT assets in their operations and processes. InvGate Assets is one such solution that allows companies to track, report, and analyze their IT assets from anywhere, anytime, using smartphones or tablets. With this asset maintenance software, you can monitor all activities in your IT infrastructure, optimize license usage, improve IT efficiency, ensure security compliance, etc.

InvGate Pros

  • Easy to install and configure
  • Supports multiple operating systems (Windows, Mac OS X, iOS, Android)
  • Supports various types of devices
  • Reasonable pricing

InvGate Cons

  • Lacks detailed reporting

Verdict: InvGate Assets is a good IT asset maintenance software that supports multiple platforms and devices. Overall, you should go for it if your business has insufficient IT staff and you need a simple yet powerful solution for managing IT assets.

3. Freshservice

Are you looking for a feature-packed, intelligent service management solution for your modern enterprise? Then look no further than Freshservice. This asset maintenance software includes everything you need to keep your IT assets running smoothly and efficiently. From asset inventory to asset monitoring, troubleshooting, repair, and replacement, Freshservice ensures that your IT assets are up and running 24/7 without hassle.

Freshservice Pros

  • Intuitive user interface
  • A comprehensive set of tools
  • Advanced reporting options

Freshservice Cons

  • Prone to API-related issues

Verdict: Freshservice is a robust asset management solution that will help you streamline your entire IT operation. You can get started with a free trial version to see whether this tool suits your needs.

 4. EZOfficeInventory

EZOffceInventory is one of the world’s top asset management software that ensures you spend the least time tracking, maintaining, and reporting on equipment. It comes packed with tons of key features and capabilities, including but not limited to service scheduling, vendor management, equipment maintenance, IT asset tracking, and more.

EZOffce Inventory Pros

  • Simple setup process
  • Flexible licensing model
  • Tons of robust tracking solutions
  • Integration with reputable platforms like Zendesk

EZOffce Inventory Cons

  • Limited customer support

Verdict: EZOfficeInventory is a cloud-based software solution that lets you manage most of your physical assets. We particularly love its tracking features that ensure real-time visibility into your equipment.

5. Go Codes

We couldn’t wrap up our list of the best asset maintenance software without mentioning Go Codes. The web-based platform is one of the most complete inventory tracking solutions for businesses dealing with physical assets. It uses secure QR stickers to make inventory tracking easy and convenient. Not only does Go Codes offer an extensive range of features, but it also offers a free 15-day trial period so you can test out the product before buying.

Go Codes Pros

  • Free 15-day trial period
  • Secure QR sticker technology
  • Extensive functionality
  • Reasonable pricing 

Go Codes Cons

  • Insufficient reporting

Verdict: Go Codes is an excellent asset management software that helps you track all your physical assets in real time. You can try out their free trial version to see how well they work for your business.

Final Verdict

The right asset management software depends mainly on your industry and the type of company you run. Nonetheless, there are some key features that every asset maintenance software must possess regardless of the industry it’s designed for. These include reporting, asset tracking & location, scheduling service, work order processing, asset inventory control, etc. 

If you’re in the transportation and distribution sector and are looking for the best fleet maintenance software, Whip Around is the ideal choice. Its intuitive dashboard allows you to easily monitor and analyze the performance of each vehicle in your fleet and other vital details about your vehicles, such as fuel consumption, safety records, and more. What’s more, we have a highly motivated team of customer support representatives to assist you throughout the lifetime of your subscription.

To learn more about how Whip Around can streamline your fleet operations and optimize your bottom line, please contact us today!

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