Fleet maintenance software for vehicles and equipment
Everything you need to keep your fleet compliant with the DOT
Vehicle inspection software that keeps you compliant and cuts costs
Access the vital data you need to optimize the performance of your fleet
Track fuel usage in real time and maximize profitability through fuel cost tracking
Spartan Logistics is a safer, more efficient business by keeping their maintenance up and costs down with Whip Around.View case study
Whip Around gives Monster Tree Service visibility on vehicle & equipment location, condition, what work is due and what has been completedView case study
Northwest Repossession saves tens of thousands of dollars every year by staying totally compliant with Whip Around.View case study
The team at M. Pittman turned to Whip Around for a digital solution to take the guesswork out of their preventive maintenance process.View case study
Everything you need to make preventive maintenance a priority for your fleet.View eBook
How to build a preemptive culture of safety in six steps.View eBook
Construction managers have a lot on their plate, and one of the never ending aspects of the job is managing inspections for heavy equipment and other assets used on job sites. According to OSHA, 1 in 7 fatalities annually occur in construction, making inspections something to take incredibly seriously.
With accidents caused by heavy equipment obviously a top concern for OSHA, knowing the necessary steps to take in order to keep workers and equipment operators safe is key.
Aside from safety, time out of service is also a huge concern for contractors, so building out an inspection process to keep equipment well maintained is also important.
In this post, we’ll discuss three best practices to keep in mind related to inspecting heavy equipment, what to know to stay compliant, and how to make these routine checklists a lot easier for everyone on your team.
Simply put, routine inspections for both motor carriers hauling construction equipment and heavy equipment like bulldozers or excavators is essential to safety and compliance. The goal being not only to keep equipment operating as it should, but to prevent injury to your employees or to those around them.
With this in mind, there are a few basic inspection-related best practices to know when it comes to both operating and hauling heavy equipment:
Having an employee get injured because of negligence is bad enough, but injuries can further damage your business due to time lost, the cost to replace injured workers, higher worker’s compensation premiums, and potential fines and legal liabilities.
There are a couple of types of inspections you’ll generally come across relating to heavy equipment. First are the daily equipment inspections carried out by operators on jobsites. The second type are the more in-depth preventative maintenance inspections performed by a professional.
Keep in mind, it’s important to refer to specific OSHA inspection guidelines in place for the various types of heavy construction equipment you may have in operation. This will also give you insight as to when construction equipment should be inspected based on type, usage, and other factors.
One example is frequency (i.e. daily, monthly, or annual inspections) as well as whether or not documentation is required. As always, you should refer to OSHA for these safety guidelines depending on the assets you have.
As mentioned earlier, for some equipment like cranes and derricks outlined in 1926 Subpart CC, OSHA requires annual inspections be performed by a qualified person, in addition to giving guidance on repairs. Outside of annual inspections, it’s important to understand what may be required for initial inspections, functional inspections, frequent inspections, and even periodic inspections.
Inspection frequency outlined by OSHA is sometimes contingent on how often the piece of heavy machinery is used, but as a general rule, conducting some form of a daily inspection is a best practice and simplified with a dedicated inspection solution in place.
Since a lack of compliance can bring legal trouble, it’s also wise to always check with your state or locality for additional guidelines and recommendations.
As an example of some of these differences, bulldozers and other equipment with parts that can be raised or lowered must always be parked with these parts either fully lowered or blocked when not in use. Most manufacturers will provide an inspection checklist you can use that includes these inspection types grouped in categories like:
Building out customized inspection forms is a huge benefit of going digital, since paper forms aren’t a one-size-fits-all solution when multiple equipment types are involved. Managers can also customize what’s required during inspection, like forcing a photo to be taken.
OSHA safety requirements aren’t the only ones you’ll need to worry about when it comes to your inspection process. Any time heavy machinery is transported to jobsites, DOT regulations come into play. To ensure the safety of your crew and other motorists, as well prevent damage to your expensive equipment, it’s important to understand the following requirements:
For example, a minimum of four tiedowns must be used to secure heavy equipment when on a hauler, and the FMCSA recommends one tie-down every 10 feet. This is an important inspection item to add to your company’s daily DVIR checklist.
Depending on the type of construction equipment your company uses may determine what’s needed. You can refer to Section 3.8.1 of the FMCSA’s Cargo Securement Rules for more information.
Since things like tie-down instructions may not be intuitive for all employees, creating documentation inside a digital inspection solution (with images and step-by-step instructions) can help not only to stay compliant and safe, but reduce mistakes that may otherwise occur.
Keeping track of OSHA requirements, the specific inspection points for a variety of heavy equipment types, plus any FMCSA (DOT) regulations regarding the transportation of this equipment can mean a lot of paperwork.
Not only will you need multiple forms often times, but you’ll also need a system in place to track needed repairs and flag potential issues.
Thankfully, modern technology allows you to streamline that process by replacing paperwork with a simple mobile app used by your operators and employees. All this collected data can also be referenced at any time by management.
With Whip Around fleet inspection and maintenance software, your employees will be able to perform inspections with ease, and have this information immediately sent to management or mechanics working to repair issues.
If you’d like to see how our software can help you better keep track of the inspection and maintenance feeds of your assets, contact us today to schedule a short demo. Our knowledgeable experts will be glad to answer any questions you may have.