Fleet maintenance software for vehicles and equipment
Everything you need to keep your fleet compliant with the DOT
Vehicle inspection software that keeps you compliant and cuts costs
Access the vital data you need to optimize the performance of your fleet
Track fuel usage in real time and maximize profitability through fuel cost tracking
Spartan Logistics is a safer, more efficient business by keeping their maintenance up and costs down with Whip Around.View case study
Whip Around gives Monster Tree Service visibility on vehicle & equipment location, condition, what work is due and what has been completedView case study
Northwest Repossession saves tens of thousands of dollars every year by staying totally compliant with Whip Around.View case study
The team at M. Pittman turned to Whip Around for a digital solution to take the guesswork out of their preventive maintenance process.View case study
Everything you need to make preventive maintenance a priority for your fleet.View eBook
How to build a preemptive culture of safety in six steps.View eBook
Explore best practices and what's required for DOT compliance
A driver-vehicle inspection report — known better as a pre-trip inspection — is designed to ensure a vehicle is in good working order and safe to take out on the road. Federal law requires a daily inspection, as well as a report to document the inspection, but does not require drivers to use any specific form. So what exactly are you looking for during a pre-trip inspection? These vital safety inspections have several key components.
The engine compartment check includes an inspection with the vehicle turned off. Drivers should look for any and all problems with the engine, its parts, or the area under the hood.
The law requires them to inspect:
belt driven alternator
belt driven water pump
With the engine running, drivers must check the cab while monitoring for any problems while the engine is running. One often-overlooked area is the cleanliness of the cab itself. An unclean cab presents a serious hazard because any loose items can become projectiles in the event of a crash or sudden stop.
Other things drivers are required to check include:
seat belt, including whether it buckles securely and whether there are any signs of fraying
air pressure gauges
emergency equipment, including opening and inspecting the emergency box, not just checking to ensure it is present
oil pressure gauge
water temperature gauge
windshield washers and wipers
Any unusual sounds with the engine, odors associated with starting the vehicle, rattling sounds, or other signs of mechanical trouble must be noted on the inspection form.
Large vehicles are more dependent on their brakes than small cars, because these vehicles must be able to quickly and safely stop. A brake check is critical for safety, since even minor brake issues can become life-threatening.
Be sure to check:
the parking brake
the service brake
Much of the brake check is part of the external cab check, and the brakes should not be considered safe until the external cab check fully inspects them.
The external cab check reveals much about how the vehicle is operating. Check for obvious broken parts, or signs that there might be internal wear and tear — things like rusting wheel rims or dents in the hood.
Important components of the external cab check include:
checking the suspension, including springs, mounts, and shock absorbers
external brake components, including slack adjusters, brake hoses, brake lines, brake chambers, drum brake or rotor, and brake linings
wheels, including rims, lug nuts, tires, spacers, axles, and axle seals
the side of the car, including battery box and exhaust system, drive shaft, frame, fuel tank, doors, and mirrors
doors, ties, lifts, and splash guards at the rear of the vehicle
tractor and coupling components, including catwalk, mounting bolts, locking jaws, electric and air lines, locking pins, platform, release arm, and kingpin, apron, and gap
Problems with the trailer can be extremely dangerous. Not only do they pose a threat to the driver and other motorists. Trailer issues can also endanger the load a driver is hauling, costing time and money.
Be sure to check:
lifts, doors, and ties
locking pins and tandem release arm
You know you have to complete DVIR checklists before your vehicles can legally go on the road. But the push to comply with the law can distract from a more fundamental goal: the need to keep drivers safe, to protect motorists, and to keep your vehicle’s operating soundly for as long as possible.
So don’t focus solely on meeting the minimum threshold. Consid
er how custom checklists can promote better safety and a healthier work environment. For example, simply blocking the wheels during an inspection with the engine running can prevent catastrophes. By adding this item to your checklist, you increase the likelihood that drivers will actually do it.
Likewise, providing specific instructions– “kick the wheels; note any rust”– you increase driver compliance well above that which you could expect with a simple list of items to inspect. You need custom checklists that drivers can understand and follow quickly and efficiently. That’s precisely what Whip Around offers.
It’s not enough to simply check off a few boxes and put a vehicle on the road. Indeed, the law specifically forbids such cursory checks. A pre-trip inspection requires the driver to completely check each component of the vehicle, note any problems on the form, and then submit the form. From there, any defects must be repaired before the vehicle can be taken back on the road.
Failure to repair defects can cost a company dearly. If there is an incident with the car, then your failure to repair defects could give rise to lawsuits, fines, and bad publicity. Additionally, investigators may request copies of DVIRs from immediately before any incidents. If these forms indicate cursory checks or are not available, your company could be in trouble.
Whip Around allows companies to build custom DVIR forms that are elegant, simple, and easy to follow for drivers and managers alike. Our digital approach makes inspections easy, allows you to assign repairs to mechanics, and assists you to track repairs so you can plan schedules and deliveries.
Better still, we end the pile of paper that may have taken over your office. By going digital, you’ll gain access to searchable forms that reveal important information about your vehicle’s’ history. If you need a form, it’s readily available — no more stress, no more fines, and no more paper.
Whip Around is easy for drivers, effective for managers, and a game changer for owners. It’s a win for everyone.